Strong financial insight is vital to the success of any organization. Administrivia understands the importance of accurate and intelligent reporting and analysis. Every level of financial management is tailored to your individual industry and business model, while incorporating our proven methods for increased profit margins, revenue and return on investment.
Chief Financial Officer (CFO) Services
Every business must find a way to do basic recording of transactions, comply with laws and regulations, and manage finances. Administrivia makes it easy, and provides greater insight and expertise with the day-to-day management of these functions. However, now it is time to take your business to the next level. Strategically establishing, managing and growing the company’s financial future requires the skills of a CFO. The following describes the types of activities Administrivia’s CFO services may perform for a small business:
- Budgeting, forecasting and continuous benchmarking of actual results to these budgets;
- Financial modeling to guide the company through business decisions;
- Financial impact review of contractual relationships and business ventures;
- Bank and creditor relationship management;
- Business financing consulting;
- Government and regulatory compliance and strategy; and,
- Stakeholder relations.
Our firm’s atmosphere coupled with our staffs’ backgrounds with corporate America, the United States military and international consulting firms enable us to provide priceless oversight, consulting and execution of strategic business management.
Tax Consulting & Preparation
Does your business have a unique or complex tax situation? Our team of tax and accounting experts specialize in small business and individual tax consulting and preparation, managing all aspects of tax service from business entity selection to tax planning and monthly, quarterly, annual and semiannual tax preparation.
Budgeting & Analysis
Through precise planning and review of company financial data, our budgeting and variance analysis service allows the business owner to take control of the financial direction of the company. Working closely with the business owner and company staff, Administrivia’s team of accountants are equipped to develop revenue and expense budgets based on your company’s financial situation. Once the budget is in place, Administrivia will review the company’s actual versus budgeted performance and develop an action plan that addresses any differences.
Financial Reporting
Timely and accurate financial reporting along with comprehensive financial management are essential to the success of small and large companies alike. Administrivia offers semi-monthly, monthly, as well as annual financial reporting packets that range from the basic financial statements (Income Statement, Balance Sheet, Statement of Cash Flows and Statement of Owner’s Equity) to an in-depth financial ratio analysis and review commentary.
Cash Flow Management
Cash is the lifeline for small businesses. Many companies become “cash poor” because they fail to monitor the transactions that influence the daily balance in their bank accounts. Our cash management service takes care of the day-to-day monitoring of deposits and withdrawals, allowing the business owner to focus on the daily operations of the business.
Accounts Receivables & Payables Management
Administrivia enters invoices, collects customer payments and provides weekly accounts receivable aging reports. As a part of the accounts payable management service, we enter bills and submit payments to vendors within any discount periods (if available). These two services guarantee that the company receives timely payments from their customers and that the company pays its vendors on time.
Bookkeeping
Accurate and concise data entry is the root of every financial report. Our bookkeeping services ensure that information is correctly entered into a company’s accounting system in a timely fashion.
Cash is the lifeblood of any business and especially for small businesses where cash is king! Properly managing your cash needs is burdensome, time-consuming and distracting for a business owner working to grow the next Buffet-like empire. Administrivia’s most basic service is cash and treasury management. We relieve management of the cumbersome tasks of ensuring that receivables are turned into cash, payables are disbursed when appropriate and all transactions are recorded in your accounting system. We do this by performing the following:
- Recording cash deposits from credit cards, checks and cash deposits;
- Posting charges from those “too-easy-not-to-use” debit and credit cards;
- Scanning, storing, processing, and paying vendor invoices so you can eliminate file cabinets and paper checks;
- Ensuring funds are available to meet payroll obligations; and,
- Monitoring cash balances daily to prevent insufficient funds transactions.
Pricing for these services is based on the number of transactions recorded on your bank statement each month. We discount our price if your bank or other systems allow us to leverage technology to make the process more efficient. Our job is to ensure your business has the cash available to meet the needs of your growing enterprise. Your time is money, so leave the cash flow management to Administrivia to keep track of all the details and monitor your cash health.
Reconciliations
A source document reconciliation provides adequate support for financial statement information. This analysis identifies differences occurring due to one or more factors, including:
- When a check issued to an individual or business has not yet been presented to the bank.
- When a transaction made by your bank, whether a debit or credit, is not yet recorded in your books.
- When an error was made on behalf of your company or your financial institution.
However, we have found this task to also be very useful and beneficial in isolating transactional inconsistencies that arise from theft and human error.
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