Our Financial Programs

Cash & Treasury Management

Cash is the lifeblood of any business, especially for small businesses where cash is king! Properly managing your cash needs is burdensome, time-consuming and distracting for a business owner working to grow the next Buffet-like empire. Administrivia’s most basic service is cash & treasury management. We relieve management of the cumbersome tasks of ensuring that receivables are turned into cash, payables are disbursed when appropriate and all transactions are recorded in your accounting system.

We do this by performing the following:

  • Recording cash deposits from credit cards, checks and cash deposits;
  • Posting charges from those “too-easy-not-to-use” debit and credit cards;
  • Scanning, storing, processing and paying vendor invoices so you can eliminate file cabinets and paper checks;
  • Ensuring funds are available to meet payroll obligations; and,
  • Monitoring cash balances daily to prevent insufficient funds transactions.

Pricing for these services is based on the number of transactions recorded on your bank statement each month. We discount our price if your bank or other systems allow us to leverage technology to make the process more efficient. Our job is to ensure your business has the cash available to meet the needs of your growing enterprise. Your time is money, so leave the cash flow management to Administrivia to keep track of all the details and monitor your cash health.

Financial Reporting

Now that all of your business transactions are properly recorded in the accounting system, you have paid your employees, yourself and your vendors, and you have a mountain of information at your fingertips, what’s next? Simply put, your accounts must be reconciled, financial statements compiled and your numbers studied so you can strategize your global (or simply your market) dominance. This is where Administrivia steps in by providing:

  • Revenue Cycle Management – Ensure all of the revenue you have generated has been collected and deposited so that you have the needed tools and resources at your disposal. Reduce outstanding receivables, ensure credit card transactions are fully received and chargebacks minimized, and study your revenue cycle.
  • Cost of Goods or Services Management – Cost containment and monitoring will ensure your product margins remain healthy and sufficient to cover your overhead. This means ensuring inventory is actually sold, accounting for missing or misplaced inventory, product margins are within or below industry standards and services are billed at appropriate rates.
  • Breakeven Management – Understanding how much revenue needs to be generated to cover fixed costs such as rent, insurance and management salaries will keep your business in the black. Our financial models will give you this insight and help you control the sometimes runaway overhead cost.
  • Tax & Compliance Management – every business is required to file and pay applicable taxes. Properly managed finances will help ensure your contribution is in compliance but minimizes the total out-of-pocket. We prepare your business tax returns such as corporate income, sales tax, personal property tax and annual corporate filings.
  • Net Worth Management – a business’s net worth is recorded on the balance sheet and is the primary indicator of business health. Our job is to keep the balance sheet in balance, minimize debt and help you monitor the growth of your business’s net worth.

Business statistics tell us 85% of new businesses do not survive past five years. The primary driver behind business death is failing to understand the financial health of the company in sufficient time to take corrective action. Financial reporting is more than accounting; it is the comprehensive and continuous monitoring of the financial health of a business. Think of financial statements like you think of a thermometer. We are committed to seeing more businesses succeed and through our guidance reducing business failure statistics.

Strategic Financial Growth

Every business must find a way to do basic recording of transactions, comply with laws and regulations, and manage finances. Administrivia makes it easy, and provides greater insight and expertise with the day-to-day management of these functions. However, now it is time to take your business to the next level. Strategically establishing, managing and growing the company’s financial future requires the skills of a chief financial officer (CFO). The following describes the types of activities a CFO may perform for a small business:

  • Budgeting, forecasting and continuous benchmarking of actual results to these budgets;
  • Financial modeling to guide the company through business decisions;
  • Financial impact review of contractual relationships and business ventures;
  • Bank and creditor relationship management;
  • Business financing consulting;
  • Government and regulatory compliance and strategy; and,
  • Stakeholder relations.

Our firm’s atmosphere coupled with our staffs’ backgrounds with corporate America, the United States military and international consulting firms enable us to provide priceless oversight, consulting and execution of strategic business management.